YOUR
PRIVACY POLICY
This statement outlines the College's policy on
how the College uses and manages personal information
provided to, or collected by, it.
The College is bound by the National Privacy Principles
contained in the Commonwealth Privacy Act.
The College may, from time to time, review and update
this Privacy Policy to take account of new laws
and technology, changes to the College's operations
and practices and to make sure it remains appropriate
to the changing College environment.
What kind of personal
information does the College collect and how does
the College collect it?
The type of information the College collects and
holds includes (but is not limited to) personal
information, including sensitive information, about:
- Pupils
and parents and/or guardians ('Parents') before,
during and after the course of a pupil's enrolment
at the College;
- Job
applicants, staff members, volunteers and contractors;
and
- Other
people who come into contact with the College.
Personal
Information you provide:
The College will generally collect personal information
held about an individual by way of forms filled
out by Parents or pupils, face-to-face meetings
and interviews, and telephone calls. On occasions
people other than Parents and pupils provide personal
information.
Personal Information
provided by other people:
In some circumstances the College may be provided
with personal information about an individual from
a third party, for example a report provided by
a medical professional or a reference from another
College.
Exception in relation
to employee records:
Under the Privacy Act the National Privacy Principles
do not apply to an employee record. As a result,
this Privacy Policy does not apply to the College's
treatment of an employee record, where the treatment
is directly related to a current or former employment
relationship between the College and employee.
How will the College use the personal information
you provide?
The College will use personal information it collects
from you for the primary purpose of collection,
and for such other secondary purposes that are related
to the primary purpose of collection and reasonably
expected, or to which you have consented.
Pupils and Parents:
In relation to personal information of pupils
and Parents, the College's primary purpose of
collection is to enable the College to provide
schooling for the pupil. This includes satisfying
both the needs of Parents and the needs of the
pupil throughout the whole period the pupil is
enrolled at the College.
The purposes for
which the College uses personal information of
pupils and Parents include:
- To keep Parents informed about matters related
to their child's schooling, through correspondence,
newsletters and magazines;
- Day-to-day administration;
- Looking
after pupils' educational, social and medical
wellbeing;
- Seeking
donations and marketing for the College;
- To
satisfy the College's legal obligations and
allow the College to discharge its duty of care.
In some cases where the College requests personal
information about a pupil or Parent, if the information
requested is not obtained, the College may not be
able to enrol or continue the enrolment of the pupil.
Job applicants, staff
members and contractors:
In relation to personal information of job applicants,
staff members and contractors, the College's primary
purpose of collection is to assess and (if successful)
to engage the applicant, staff member or contractor,
as the case may be. The purposes for which the College
uses personal information of job applicants, staff
members and contractors include:
- in
administering the individual's employment or
contract, as the case may be;
- for insurance purposes;
- seeking funds and marketing for the College;
- to satisfy the College's legal obligations,
for example, in relation to child protection
legislation.
Volunteers:
The College also obtains personal information about
volunteers who assist the College in its functions
or conduct associated activities, such as Friends,
to enable the College and the volunteers to work
together.
Marketing and fundraising:
The College treats marketing and seeking donations
for the future growth and development of the College
as an important part of ensuring that the College
continues to be a quality learning environment in
which both pupils and staff thrive. Parents, staff,
contractors and other members of the wider College
community may from time to time receive fundraising
information. College publications, like newsletters
and magazines, which include personal information,
may be used for marketing purposes.
Who might the College
disclose personal information to?
The College may disclose personal information, including
sensitive information, held about an individual
to
- another College;
- government departments;
- medical practitioners;
- people providing services to the College,
including specialist visiting teachers and sports
coaches;
- recipients of College publications, like newsletters
and magazines;
- parents; and
- anyone you authorise the College to disclose
information to.
Sending information
overseas:
The College will not send personal information about
an individual outside Australia without:
- obtaining the consent of the individual (in
some cases this consent will be implied);
or
- otherwise complying with the National Privacy
Principles.
How does the College
treat sensitive information?
In referring to 'sensitive information', the College
means: information relating to a person's racial
or ethnic origin, political opinions, religion,
trade union or other professional or trade association
membership, sexual preferences or criminal record,
that is also personal information; and health information
about an individual.
Sensitive information will be used and disclosed
only for the purpose for which it was provided or
a directly related secondary purpose, unless you
agree otherwise, or the use or disclosure of the
sensitive information is allowed by law.
Management and security
of personal information
The College's staff are required to respect the
confidentiality of pupils' and Parents' personal
information and the privacy of individuals.
The College has in place steps to protect the personal
information the College holds from misuse, loss,
unauthorised access, modification or disclosure
by use of various methods including locked storage
of paper records and pass worded access rights to
computerised records.
Updating personal
information
The College endeavours to ensure that the personal
information it holds is accurate, complete and up-to-date.
A person may seek to update their personal information
held by the College by contacting the Receptionist
of the College at any time. The National Privacy
Principles require the College not to store personal
information longer than necessary.
You have the right
to check what personal information the College holds
about you
Under the Commonwealth Privacy Act, an individual
has the right to obtain access to any personal information
which the College holds about them and to advise
the College of any perceived inaccuracy.
There are some exceptions to this right set out
in the Act. Pupils will generally have access to
their personal information through their Parents,
but older pupils may seek access themselves.
To make a request to access any information the
College holds about you or your child, please contact
the College Principal in writing.
The College may require you to verify your identity
and specify what information you require. The College
may charge a fee to cover the cost of verifying
your application and locating, retrieving, reviewing
and copying any material requested. If the information
sought is extensive, the College will advise the
likely cost in advance.
Consent and rights
of access to the personal information of pupils
The College respects every Parent's right to make
decisions concerning their child's education.
Generally, the College will refer any requests for
consent and notices in relation to the personal
information of a pupil to the pupil's Parents. The
College will treat consent given by Parents as consent
given on behalf of the pupil, and notice to Parents
will act as notice given to the pupil.
Parents may seek access to personal information
held by the College about them or their child by
contacting the College Principal. However, there
will be occasions when access is denied. Such occasions
would include where release of the information would
have an unreasonable impact on the privacy of others,
or where the release may result in a breach of the
College's duty of care to the pupil.
The College may, at its discretion, on the request
of a pupil grant that pupil access to information
held by the College about them, or allow a pupil
to give or withhold consent to the use of their
personal information, independently of their Parents.
This would normally be done only when the maturity
of the pupil and/or the pupil's personal circumstances
so warranted.
Enquiries
If you would like further information about the
way the College manages the personal information
it holds, please contact the College Principal.
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